Preston & Elmstone Cricket Club Constitution...
The club will be called Preston and Elmstone Cricket Club and will be affiliated to the Association of Kent Cricket Clubs and the England and Wales Cricket Board.
Aims and objectives
The aims and objectives of the club will be:
To offer coaching and competitive opportunities in cricket
To promote the club within the local community and cricket
To ensure a duty of care to all members of the club.
To provide all its services in a way that is fair to everyone
To progress as a Sporting Cricket Club for the benefit of its members
To foster and promote the sport of amateur cricket at all levels within the community and
within the sport, providing opportunities for recreation, coaching and competition.
To ensure that all members, playing and non-playing, abide by the ECB Code of Conduct
which incorporates the Spirit of Cricket and by the Laws of Cricket.
To ensure all present and future members receive fair and equal treatment.
Membership should consist of officers and members of the club.
All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of practice that the club has adopted.
Members will be enrolled in one of the following categories:
4. Membership fees
Membership fees will be set annually and agreed by the Management Committee or determined at the Annual General Meeting.
Membership fees will be paid annually and match subscriptions on the day of the game.
Members who fall into arrears with subscription fees may become ineligible for selection until such time the arrears have been cleared or arrangements have been made to clear them.
5. Officers of the club
The officers of the club will be:
Chairman - Jim Cook
Development secretary - Guy Bourner
Club Captain - Guy Bourner
Honorary Secretary - TBC
Treasurer - Steve Nicholls
Fixture Secretary - TBC
Officers will be elected annually at the Annual General Meeting.
The club will be managed through the Committee.
Only these posts will have the right to vote at meetings of the Management Committee.
The Management Committee meetings will be convened by the Secretary of the club.
The quorum required for business to be agreed at Management Committee meetings will be: 4 including two officers
The Management Committee will be responsible for adopting new policy,
Codes of practice and rules that affect the organisation of the club.
6. Committee - continued
The Management Committee will have powers to appoint subcommittees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.
The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.
All club monies will be banked in an account held in the name of the club.
The Club Treasurer will be responsible for the finances of the club.
The financial year of the club will end on 31st July.
An audited statement of annual accounts will be presented by the Treasurer
at the Annual General Meeting.
Any cheques drawn against club funds should hold the signature of the Treasurer or another authorised signatory.
8. Annual General Meetings
Notice of Annual General Meetings will be given by the Club Secretary. Not less than 21 clear days notice to be given to all members.
The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.
Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM. The Chairman may accept nominations on the night at his discretion, should the said nominees have sufficient support.
Elections of Officers and Management Committee members are to take place at the AGM.
Only fully paid up playing members, officers, officials and committee members have the right to vote at the AGM.
8. Annual General Meetings - continued
The quorum for AGMs will be 2 Officers and 6 members.
The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM except EGM’s can be called at 7 days’ notice.
9. Discipline and appeals
All concerns, allegations or reports of poor practice/abuse will be recorded and responded to swiftly and appropriately in accordance with the Club’s procedures.
All complaints regarding the behaviour of members should be presented and submitted in writing to the Secretary.
The Management Committee will meet to hear complaints within 7 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.
The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing.
There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 7 days of the Secretary receiving the appeal.
It is the duty of the Club Captain to ensure individuals are treated fairly, with respect to selection, whilst taking into account the overall aims of the club.
The Club Captain will select the team at an agreed time (usually the Tuesday/Wednesday evening prior to a game). All players must be available for selection for any team playing on the same day otherwise they will not be considered for selection for any team until they do become so available.
It is the duty of the Club Captain to inform a player in person if they have been rested for the forthcoming game.
10. Selection - continued
Any player failing to turn up for a game without giving the Captain or Vice Captain sufficient notice, will not be considered for selection for the next weekend, unless they give an acceptable reason for absence to the Club Captain.
It is the responsibility of all players to make their Club Captain aware of any dates on which they are unavailable due to work, holiday or injury as soon as possible. Players are responsible for checking selection and acknowledging their availability via the website.
A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of 75% the membership.
In the event of dissolution, any assets of the club that remain will become the property the Club members.
11. Amendments to the constitution
The constitution will only be changed through agreement by majority vote at an AGM or EGM.
Preston and Elmstone Cricket Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.